HEALTHCARE EXECUTIVE BRIEF
ProposalAI
AI-Powered RFP Intelligence & Proposal Assistant
From RFP intake to compliant proposal draft — in under 2 minutes.
Avva Thach — Founder, ProposalAI
The Problem
Your team is spending more time
organizing RFPs than winning them.
⏱
25 hours per RFP
Average time your proposal team spends on a single response — most of it manual, repetitive work that could be automated.
⚠
Compliance gaps missed
Requirements buried in 80-page RFPs go unread. One missed clause can disqualify an entire submission.
🎯
Wrong bids pursued
Teams bid on RFPs they cannot win. Every no-bid decision made too late costs weeks of effort and thousands in staff time.
📄
Drafts written from scratch
No content reuse. Same sections rewritten every bid. No institutional memory of what won before.
Why Now
The numbers are clear.
+
RFPs issued by just the
top 10 US health orgs
in 3 years
Definitive HC / HospitalView, Dec 2025
hrs
average time per RFP
response — your team’s
most expensive bottleneck
Loopio / Bidara, 2026
%
of RFPs go unfinished
annually — avg. $725K
revenue loss per org
QorusDocs Research
%
of company revenue is
now tied to RFPs —
a five-year high
Loopio 2026 Trends Report
The Solution
One intelligent pipeline — end to end.
ProposalAI ingests your RFP, extracts every requirement, scores the bid decision, and generates a grounded draft — all in under 2 minutes. No fabrication. No missed requirements. No wasted bids.
📥
01
Intake
PDF, DOCX, email,
portal — any format
🔍
02
Extract
Every requirement,
deadline, red flag
⚖
03
Bid Score
Should you bid?
Scored with reasoning
✍
04
Draft
Grounded proposal,
with source citations
📊
05
Evaluate
Quality score across
5 dimensions
Key differentiator:
Bid / No-Bid scoring is built on YOUR company’s profile — past wins, team certifications, capacity, and risk tolerance. It does not guess. It decides.
What you Get
Five capabilities. One workflow.
📥
RFP Intake & Classification
Ingests any format. Auto-classifies RFP vs RFQ vs RFI. Extracts title, org, deadline, and scope in seconds.
✍
Proposal Draft Generator
Generates a grounded draft with source citations. Every sentence is traceable to the RFP. No hallucination. Placeholders where data is missing.
🔍
Requirement Extraction
Pulls every submission rule, evaluation criterion, and mandatory document. Flags red flags and ambiguous language before your team even reads it.
📊
Evaluation & Quality Scoring
Scores every output across Helpfulness, Honesty, Accuracy, and Completeness. Flags issues before submission, not after.
⚖
Bid / No-Bid Engine
Scores each RFP against your company profile — past wins, certifications, capacity, risk appetite. Returns a clear recommendation with reasoning.
WHY AI — NOT RULES
Rules tell you what. AI tells you why.
❌ Rule-based tools
Break when the RFP format changes
Cannot read context or intent
Miss requirements buried in footnotes
Cannot explain why a bid is risky
Cannot learn from past outcomes
Static — same output every time
✅ ProposalAI
Reads any format — PDF, DOCX, email
Understands context and intent
Catches requirements anywhere in the doc
Explains bid risk with specific reasoning
Improves with every evaluation cycle
Personalized to your company profile
MARKET OPPORTUNITY
Real numbers. Real opportunity.
🏛
Government & Defense
$
B
federal contracts awarded in FY2025
GovSpend / FPDS.gov, Jan 2026
🏥
Healthcare & Pharma
+
RFPs from top 10 US health orgs in 3 yrs
Definitive HC / HospitalView, Dec 2025
📈
Proposal Mgmt Market
% CAGR
$3.2B (2025) growing to $9.0B by 2035
Future Market Insights, 2025
💼
Revenue at Stake
%
of company revenue tied to RFPs — 5yr high
Loopio 2026 Trends Report, Mar 2026
One conversation.
That is all I am asking for.
🎯
15 minutes to walk through the live demo on a real RFP from your organization.
💬
Your honest feedback on whether this solves a problem your team actually has.
🤝
If it resonates — a founding partnership that shapes the product around your workflow.